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Performance,  Uncategorized

What is Time Blocking and Why is it Important?

We’ve all had the experience of gazing at our to-do lists and feeling terror set in. “How am I going to finish everything?” we begin to wonder. “There isn’t enough time in a day to get everything done!” 

Once we move past the panic phase, we then begin to think about how we can prioritize our tasks and stay organized without losing our sanity in the process. 

This is where time blocking comes is important to maintain productivity.

Amber Drake

What is Time Blocking?

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Time blocking is a technique to help you manage your time and be more efficient, effective, and productive.

It’s a method for prioritizing work and achieving goals in a more effective manner. Being deliberate about how you schedule and use your time is what time blocking entails. Time blocking, rather than being reactive throughout the day and week, requires the person to think and prepare ahead for the following week.

For the coming week, we all have different priorities. Time blocking entails setting aside some time to determine one’s priorities and scheduling time to focus on them properly.

Tasks that need to get done may include:

  • Writing blog posts and website content
  • Social media marketing (PS. Hootsuite can help with this).
  • Marketing efforts
  • Networking
  • Meeting with clients or your team
  • Seminars
  • Responding to emails

All of these are critical and necessary tasks, and when you use the time blocking method, you set out a specific day and time for each one.

How Time Blocking Works

Monday through Friday:

  • 7:00 a.m. to 10:00 p.m: Writing blog posts
  • 10:00 p.m. to 11:00 p.m. Posting on social media– or posting ahead if you have a scheduler.
  • 11:00 p.m. to 12:00 p.m. Responding to emails
  • 1:00 p.m. to 3:00 p.m. Schedule your meetings for this time period if possible
  • 3:00 p.m. to 5:00 p.m. Any outstanding tasks

While this is an oversimplified example, it illustrates the basic concept of time blocking. You might decide to prioritize certain tasks over others and commit more time to them. This timetable may change or remain the same from week to week.

The aim is to make a list of your priorities, goals, and objectives for the following week and carve out time to work on them. Of course, things pop up and this may be altered a bit, but overall, it can help increase productivity even if it’s a flexible schedule.

How Does Time Blocking Make You More Productive?

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Photo by Jess Bailey Designs on Pexels.com

Time blocking is effective because it’s designed for focus and efficiency. 

You are protecting yourself against distraction and expanding your ability to focus by planning out your day.

When you arrange a block of time to work on a particular project or activity, you are focusing your mental energies on that one thing rather than spreading them across multiple projects, which makes you more productive. You’ll be able to focus better and go deeper into your task. Also, whenever you have the opportunity, turn off your social media to avoid being distracted.

It also helps you check off tasks more efficiently. 

Multitasking May Hinder Productivity

Multitasking may be our go-to approach, but it’s actually hindering our productivity efforts by not allowing us to focus on the task at hand fully.

When you switch tasks frequently, your day gets disorganized, and you may feel nervous, frustrated, or anxious. You can react to emails at the start and end of the day, schedule all phone calls after lunch, and set aside two hours of uninterrupted time for your tasks using time blocking. This allows your brain to focus more intently on one job rather than being distracted by others.

How to Begin Incorporating Time Blocking

This may be a novel thought for some. It might be difficult to change the way we do things after being accustomed to doing them one way for a long period.

Set a date for when you will start time blocking and commit to that date. Choose a day before the next week starts where you can sit down and think through the priorities of the following week. Once you have thought through the week with the associated tasks, responsibilities, and priorities, that’s when you can start blocking.

Identify the best days and periods of times for those tasks and write it down.

Adjust if You Need To

You’ll put your week plan into action and see what works and what needs to be tweaked now that you’ve done your best to plan out your week and set out time for your priorities.

You may discover that you’ve done an excellent job up front and that the time blocks are ideal for your week. Often, you’ll discover that you’ve spent too much time on one task and not enough on others. That’s good; time blocking is a work in progress, and as you apply it, you’ll adjust the schedule and time blocks as you go. You’ll eventually find the best time blocking schedule for you if you keep doing this.

Stay Patient with Yourself

You can begin time blocking right now and begin to reap the benefits quickly. Yet, for the majority of our lives, we have gone about time management in a certain way… in our own way that we have become accustomed.

It may take some time to become used to a new way of managing our time and priorities during the week. It’s similar to breaking a bad habit and forming a new one. When we form new habits, it takes time for the new habit to feel as natural as the old one did.

Be patient. 

Take Note of Advantages

Keep a record of how time blocking is helping you.

  • You may find that the quality of your work has improved dramatically.
  • You may experience less stress and anxiety.
  • You may feel less rushed or pressured throughout the day. 
  • You may find that you are sleeping better at night with a better sense of accomplishment.

How do you plan to utilize time blocking in your daily life? Share your thoughts in the comments below! 

Walt Disney once said, “We keep moving forward, opening new doors, and doing new things, because we're curious and curiosity keeps leading us down new paths.”. To be successful is to have no limitations, it is to work through all obstacles, to have extreme passion for life, and love for others, and this seems to be the underlying motto of Amber Drake’s life. Drake is a highly accomplished, world-renowned, and published book author, freelance writer and editor, inspirational speaker, an inspiring teacher, a well-reputed canine behaviourist, a canine cancer researcher, and the CEO of Canine Companions. As a child, she was keenly interested in the veterinary field and this interest paved way for her to be the successful businesswoman she is today. Starting with an Associate of Science degree in Biology in 2007 from Jamestown Community College, she has since expanded her knowledge horizon by acquiring a Bachelor of Science in Biology degree with courses from both SUNY Fredonia and Cornell University, followed by a Master of Arts Degree in Education (2011) from Ashford University, a Post-Master’s Educational Certification, and a Doctorate in ABD from the North Central University, Prescott Valley Arizona. Driven by her love for dogs, she regards her company, Canine Companions, as her greatest work-related accomplishment. She wrote the book, ‘Dog Talk: What Your Dog Wants You To Know’ as a comprehensive guide to understanding the behavior of dogs. She has since been involved in numerous writing jobs in the field, varying from writing about veterinary medicine for pet insurance companies to serving as the Co-founder and Vice President at Preferable Pups. She actively engages in content management, copywriting and research work, ghost-writing, and content marketing for organizations around the world. In addition to being an incredibly successful writer, canine behaviorist, and a CEO, she is an educator as well as an experienced curriculum developer. She is a Professor of Veterinary Medicine at Mentoray, where she teaches and develops curriculum. She is also an Adjunct Professor of Professional Sciences at Kaplan University and an Adjunct Instructor of Biology at Jamestown Community College (10+ years). Drake is a woman of many skills. She has been in the freelance content writing field for almost 7 years now with a vast amount of writing experience throughout the past ten years. She is a proficient copywriter, blogger, and has years of experience in content management and development, content creation proofreading, written communication, and correspondence. She has a number of certifications including, but not limited to, Canine Psychology, SEO, Content Marketing, Social Media Marketing, Snapchat Marketing, and Google AdWords. Drake is a woman of extreme passion with great love for her work as a canine behaviourist, writer, and college professor. You can read more about her on her website http:/www.AmberLDrake.org or connect with her on her Facebook page, www.facebook.com/specialistamberdrake.

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