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How To Effectively Manage Your Time & Productivity

Struggling with time management lately? You are not alone. Most people routinely feel stressed for not being productive the way they are supposed to be.

The good news is that you can prevent this stress by using time management strategies to become more efficient.

Why use those strategies? Well, it is quite simple – Time is your most valuable asset and so, you don’t really want to waste it.

So without further ado, let us take you through our 10 best time management tips and tricks you can put to use in your life!

The Power of Mornings

crop anonymous woman with cup of hot cappuccino
Photo by Ann Nekr on Pexels.com

Laura Vanderkam, who’s a career development writer, suggests that individuals have more willpower in the early morning than the rest of the day regardless of whether they are a morning person or night person.

Following this idea, you can utilize the time in the morning to do more productive things, such as reading, training, planning , and making decisions accordingly with a fresh mind.

“But… I’m not really a morning person, I feel like I’ve been beaten with a bat as soon as I wake up!”

If that’s the case, you can develop the habit of waking up early gradually if you are not a morning person.

Keeping a Productivity Diary

Keeping a diary is perhaps one of the best things you can do in the context of monitoring your routine activities and the results that come from them.

This simple habit will enable you to define your goals, express yourself and even reflect on past

actions, as well as record your progress.

In keeping a diary like this, you’ll have the chance to see everything pen on paper and will get a better idea of the time that certain tasks consume and the results that they yield.

No Multitasking

Time management expert, Dave Crenshaw in his book The Myth of Multitasking: How “Doing It All” Gets Nothing Done says that: “When someone tells me that they are good at multitasking, I know they’re inefficient. Saying that you’re a good multitasker is the same as saying that you’re good at using a less effective method to get things done.”

And whether you want to believe it or not, this might just turn out to be the exact truth for most people.

Focus your undivided attention on the task at hand, to get it as quickly and efficiently done, as possible.

Ultradian Rhythms

Ultradian rhythms term is defined as the natural rhythms that the body cycles through every 90-120 minutes.

This term was coined by Peretz Lavie and it promotes the idea that you should work when your energy levels are high and rest when you feel tired.

If you want to boost your productivity consider following your ultradian rhythms and avoid working when your body and mind only offer resistance to that work.

Using Your Phone Effectively

woman sitting on sofa while looking at phone with laptop on lap
Photo by Andrea Piacquadio on Pexels.com

Phones have controlled our professional and personal lives ever since the first smartphone was introduced to the world.

And though phones can make us anxious and even depressed, they can also be a very effective tool to boost productivity when used correctly.

To fully focus, start by removing instant stimuli from your main screen and concentrating on the important tasks.

Use the applications that actually help your work process and avoid diving into those news feed scrolling sessions.

Remember that the phone is just a tool and if you don’t use it correctly, you might smash your nail (metaphorically).

Productivity Apps

Speaking of phones, the best way to be productive through phones is to install productivity applications.

There are various applications that you can use – one of them is Focus@Will.

Apps like Focus@Will allow you to stay on the right track by removing all the distractions.

Look out for those apps and find the one that suits you best!

Meditation

Just like mindfulness, meditation is a mental exercise, capable of bringing realizations of many things, including unconscious actions of yours that rob you of time.

Besides that, meditation may help you clear your mind and bring about a better focus, thus allowing you to manage your actions and time more effectively.

People who meditate regularly are able to avoid distractions and focus on important tasks.

The best thing? Meditation can massively help you manage stress and even overcome procrastination.

So hey, don’t forget to pay some attention to your inner world.

Effective Use Of Caffeine

Being one of the strongest mental and physical stimulants, caffeine can be the thing that makes or breaks your productivity.

The right amount of caffeine can increase mental focus and output, but too much can make you feel anxious.

So really, analyze your coffee intake and judge it objectively – Is it helping you or is it burning you out?
If the latter is true, then consider using caffeine only in moments when you need it (i.e when you are tired or just need a kickstart).

Ultimately, aim for no more than 2 cups a day, as that will provide a healthy amount of caffeine, to promote focus and mental output, without leading to a caffeine crash or any other undesired side effects caused by excessive consumption of caffeine.

Power Nap

Did you know that personalities like Da Vinci and Einstein adored power naps in the afternoon?

The reason why power naps work is because they allow you to deprive the senses of information and thus, get into a more relaxed, playful state of mind.

Additionally, the fact that you’re not processing something from the outside allows your body and mind to get a brief, powerful energy rejuvenation.

Ever felt the energy from a quality sleep session? Well, the power nap is the same, but on a smaller scale, so do use that, but be careful not to fall asleep!

Practice the art of saying “No”

Overcommitting can always affect your productivity and oftentimes, it can rob you of your own time.

As per PsychologyToday, the extreme desire to please everyone and always say yes comes from our intrinsic fear of causing clash, dissatisfaction or upset by declining to help those around us.

This is why you should learn the art of saying no and be your best productive self, despite anything  else!

Final Thoughts

In a dynamic world like ours, the effective management of time and effort is something to really pay attention to, as you may easily swerve towards a burnout, accompanied with a severe lack of time.

The secret to achieving balance is in analyzing yourself, your schedule and keeping good track of your habits, both in and outside of work, as well as your personal life.

At the end of the day, once you reach the point of balance, time management will be seamless.

Stay productive, stay efficient!


Walt Disney once said, “We keep moving forward, opening new doors, and doing new things, because we're curious and curiosity keeps leading us down new paths.”. To be successful is to have no limitations, it is to work through all obstacles, to have extreme passion for life, and love for others, and this seems to be the underlying motto of Amber Drake’s life. Drake is a highly accomplished, world-renowned, and published book author, freelance writer and editor, inspirational speaker, an inspiring teacher, a well-reputed canine behaviourist, a canine cancer researcher, and the CEO of Canine Companions. As a child, she was keenly interested in the veterinary field and this interest paved way for her to be the successful businesswoman she is today. Starting with an Associate of Science degree in Biology in 2007 from Jamestown Community College, she has since expanded her knowledge horizon by acquiring a Bachelor of Science in Biology degree with courses from both SUNY Fredonia and Cornell University, followed by a Master of Arts Degree in Education (2011) from Ashford University, a Post-Master’s Educational Certification, and a Doctorate in ABD from the North Central University, Prescott Valley Arizona. Driven by her love for dogs, she regards her company, Canine Companions, as her greatest work-related accomplishment. She wrote the book, ‘Dog Talk: What Your Dog Wants You To Know’ as a comprehensive guide to understanding the behavior of dogs. She has since been involved in numerous writing jobs in the field, varying from writing about veterinary medicine for pet insurance companies to serving as the Co-founder and Vice President at Preferable Pups. She actively engages in content management, copywriting and research work, ghost-writing, and content marketing for organizations around the world. In addition to being an incredibly successful writer, canine behaviorist, and a CEO, she is an educator as well as an experienced curriculum developer. She is a Professor of Veterinary Medicine at Mentoray, where she teaches and develops curriculum. She is also an Adjunct Professor of Professional Sciences at Kaplan University and an Adjunct Instructor of Biology at Jamestown Community College (10+ years). Drake is a woman of many skills. She has been in the freelance content writing field for almost 7 years now with a vast amount of writing experience throughout the past ten years. She is a proficient copywriter, blogger, and has years of experience in content management and development, content creation proofreading, written communication, and correspondence. She has a number of certifications including, but not limited to, Canine Psychology, SEO, Content Marketing, Social Media Marketing, Snapchat Marketing, and Google AdWords. Drake is a woman of extreme passion with great love for her work as a canine behaviourist, writer, and college professor. You can read more about her on her website http:/www.AmberLDrake.org or connect with her on her Facebook page, www.facebook.com/specialistamberdrake.

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